When it comes to ACA compliance, data aggregation, accuracy, and timely submission are key to avoiding costly penalties. However, manually gathering and verifying data from multiple sources can be a labor-intensive process, especially for large organizations. ACA-Track simplifies this challenge by offering seamless data aggregation and automatic error detection, providing businesses with an efficient and reliable way to stay compliant with ACA regulations.
Effortless Data Aggregation from Multiple Sources
ACA compliance requires businesses to track employee hours, benefits eligibility, and other critical information, often stored across various systems such as timekeeping platforms, payroll systems, and HRIS. Aggregating this data manually is not only time-consuming but also prone to errors, potentially leading to incorrect reporting or missed compliance requirements.
ACA-Track eliminates this challenge by integrating directly with existing payroll and HR systems, seamlessly aggregating employee data from multiple sources, including:
- Timekeeping Systems: ACA-Track pulls accurate data from time clocks, mobile apps, and manual time sheets, ensuring that all hours worked are accounted for, regardless of how they’re recorded.
- Payroll Systems: The platform integrates with your payroll software to track employee compensation and benefits eligibility, streamlining the data aggregation process.
- HRIS (Human Resource Information Systems): ACA-Track connects with HRIS systems to monitor changes in employment status, ensuring that employee eligibility is accurately tracked throughout the year.
By automatically gathering data from all these sources, ACA-Track provides a centralized and accurate view of your employee data, making ACA compliance reporting much more efficient and less error-prone. This integration allows businesses to focus on other priorities while ACA-Track handles the complexities of compliance.
Proactive Error Detection and Correction
One of the most significant concerns for businesses when handling ACA compliance is the risk of errors. Mistakes in data entry, incorrect coding, or missing information can lead to penalties from the IRS. ACA-Track helps prevent these issues with its robust error detection and correction features.
Unlike other compliance solutions that may require manual error checks or multiple rounds of data submission, ACA-Track automatically performs error validation during every data load. The platform scans for discrepancies in real-time, such as:
- Missing or Incorrect Employee Data: ACA-Track ensures that all required employee details, including hours worked and benefits eligibility, are complete and accurate.
- IRS Code Errors: The platform verifies that IRS codes are correctly applied to Forms 1095-C, reducing the chances of incorrect filings.
- Threshold Violations: ACA-Track checks if employee hours exceed eligibility thresholds, alerting employers ahead of time to take corrective action.
With these automated checks in place, businesses can confidently generate accurate compliance reports, reducing the risk of IRS penalties and ensuring that they stay ahead of potential issues.
Seamless IRS Reporting and Electronic Filing
Once data has been aggregated and errors have been corrected, ACA-Track simplifies the process of filing IRS forms 1094-C and 1095-C. The platform automatically generates these forms, pre-populated with the correct data, and prepares them for submission to the IRS.
ACA-Track eliminates the need for manual form entry and paper filing, allowing businesses to file their forms electronically using the platform’s secure e-filing functionality. The system even submits an XML file to the IRS on behalf of your business, ensuring that the process is fully automated and that deadlines are met without hassle.
Furthermore, ACA-Track offers error remediation support in the event of a filing error. If the IRS identifies an issue with the submission, ACA-Track notifies the user and provides tools to correct the error quickly, ensuring that the resubmission process is as smooth as possible.
Comprehensive Support with Dedicated Account Managers
Another key feature of ACA-Track is its dedicated account management. Each client is assigned a knowledgeable account manager who provides personalized support throughout the compliance process. Whether it’s answering questions, providing guidance on error remediation, or assisting with complex scenarios, ACA-Track’s dedicated support ensures that businesses are never left to navigate ACA compliance on their own.
The dedicated account manager works directly with the business to address any issues or concerns that arise. This personalized support is particularly valuable when handling complicated tasks such as:
- Multiple EINs: ACA-Track ensures that the right data is associated with the correct Employer Identification Number (EIN), eliminating confusion when filing with multiple entities.
- Variable Hour Employees: For businesses with employees whose hours fluctuate, ACA-Track’s variable hour tracking ensures that all employees are properly classified and that eligibility is monitored correctly.
- IRS Penalty Notices: If a business receives a penalty notice from the IRS, ACA-Track’s dedicated support team can help assess the situation, advise on corrective action, and assist in reducing penalties.
Why ACA-Track is the Best Choice for ACA Compliance
ACA compliance doesn’t need to be a headache, and with ACA-Track, it doesn’t have to be. The platform’s seamless data aggregation, real-time error detection, automated IRS reporting, and expert support make it the ideal solution for any business seeking to streamline its ACA compliance efforts.
By eliminating manual processes and automating the most time-consuming aspects of compliance, ACA-Track helps businesses stay focused on their operations while ensuring they meet all ACA requirements. With ACA-Track, businesses can achieve peace of mind knowing that they are fully compliant and protected from costly penalties.
To find out more about how ACA-Track can simplify your ACA compliance, visit ACA-Track’s ACA Compliance Services today and see how we can help you stay ahead of the curve.
